St. Petersburg College

Facilities Administrative Coordinator [ID: 1027]

Position Summary:

Responsible for supporting Facilities Planning & Institutional Services department through the development, implementation, management and collaboration of administrative projects and assignments. Incumbents work in an administrative related capacity enabling the department to function fiscally, operationally, or administratively. Incumbents will develop strategies to accomplish goals, implement policies and procedures, and develop and monitor an assigned budget. Incumbents may need to perform professional level work within assignment and may supervise employees.

Typical Essential Duties:

Work collaboratively with all members of Facilities Planning & Institutional Services as well as colleagues throughout the college;
Communicate to team members and customers in a succinct and timely manner on a regular basis;
Create, coordinate, implement and manage administrative projects, programs and events;
Provide direction, feedback and guidance to department heads on requests, directives, and correspondence.

Compensation: $37,923.80 - $47,404.74

Requirements:

Education:

Associate's degree in a related field to assigned area.

Experience:

Three (3) years of executive-level administrative support, project management, or related experience to assigned area.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

Research, data collection, reporting, and presentation techniques;
Customer service principles;
Management principles;
Budget administration principles;
Project management principles;
Recordkeeping and records management principles;
Applicable federal, state, and local laws, codes, ordinances, rules and regulations;
Computers and related software applications;
Advanced principles of assigned area of responsibility.

Skills:

Must have a high level of professionalism and service responsiveness to internal customers with an open and collaborative communication style that encourages teamwork and cooperation;
Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals;
Writing and/or editing policies, procedures, speeches, memos, articles, correspondence, and/or other related detailed materials;
Communication, interpersonal skills as applied to interaction with coworkers, supervisors, and employees sufficient to exchange or convey information and to give and receive work direction;
Compiling, analyzing, and summarizing data and information;
Exceptional attention to detail in both written and verbal communications.
Complete discretion is required because this position involves access to sensitive information;
Ability to work with multiple priorities, prioritize and organize workload in order to meet deadlines;
Ability to effectively communicate in a succinct and timely manner on a regular basis;
Analyzing, interpreting, and understanding technical and statistical information;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, and the general public sufficient to exchange or convey information and to give and receive work direction;
Knowledge and application of pertinent Federal, State, and local laws, rules, and regulations.

Physical:

Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

License:

None.

Responsibilities:

These duties are a representative sample; position assignments may vary.		Potential Frequency
1.	Coordinates the activities of assigned administrative division functions, which includes planning, administering, and evaluating programs, projects, processes, and/or procedures;	Daily 30%
2.	Coordinates and participates in the collection, analysis, preparation, and reporting of relevant information and data related to assigned area of responsibility.	Daily 20%
3.	Prepares and/or reviews data, information, articles, reports, contracts, proposals, presentations, and other documentation as related to administrative duties. campus meetings and conferences; serves as a l	Daily 15%
4.	Communicate to team members and customers in a succinct and timely manner on a regular basis; Communicate upward in a succinct and timely manner on a regular basis.	Daily 15%
5.	Organizes, facilitates, leads, and/or participates in meetings, proceedings, and committees; represents the department at campus meetings and conferences; serves as a liaison between departments, external organizations, the general public, and other agencies.	Daily 10%
6.	May prioritize and assign work to lower level staff; monitor the performance of lower level staff; train staff on work methods and procedures; and participate on staff evaluations.	Daily 10%
7.	Performs other duties of a similar nature or level.	As Required

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.