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Administrative Operations Manager [ID: 1045]
Position Summary:

Under supervision, performs administrative duties and statistical, financial, or operational data analysis and reporting in support of management decision making in various functional areas. Identifies trends, discrepancies, and variances to improve efficiency and effectiveness of operations. May partner with other departments, divisions, outside agencies, and vendors to address and help resolve business issues. Prepares reports of findings and analysis and may make recommendations to management for operational changes.  Exercises various latitudes of independent judgment.  Establishes and maintains a positive working relationship with area business community, internal and external stakeholders, and other related contacts. Receives additional training, as required, to gain proficiency and experience in various areas.
Compensation: $59,309.68 - $74,137.10

Requirements:

Education:

Bachelor’s degree in a related field to assigned area.

Experience:

Three (3) years of executive-level administrative support, project management, or related experience to assigned area.


* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

  • Leadership and management principles;
  • Budgeting principles;
  • Research, data collection, reporting, and presentation techniques;
  • Customer service principles;
  • Project management principles;
  • Recordkeeping and records management principles;
  • Applicable federal, state, and local laws, codes, ordinances, rules and regulations;
  • Computers and related software applications;

Skills:

  • Professionalism and customer service;
  • Writing and editing policies, procedures, speeches, memos, articles, correspondence, and/or other documents;
  • Records and file maintenance;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisors, and employees sufficient to exchange or convey information and to give and receive work direction;
  • Attention to detail;
  • Compiling, analyzing, and summarizing data;
  • Developing and implementing project goals;
  • Coordinating programs, services, and events;
  • Discretion in handling sensitive information;
  • Multi-tasking and prioritizing to timely organize and execute workload;
  • Knowledge of pertinent Federal, State, and local laws, rules, and regulations.

Responsibilities:
  • Reports directly to the Vice President of Finance & Business Operations, oversees select administrative operational activities, provides project management, change management and serves as liaison with internal and external stakeholders on administrative and operational functions.
  • Assists VP with planning and executing annual College and Division strategic goals.
  • Provides administrative planning and operation support to Division leaders.
  • Assists with special projects including, but not limited to:
    • Physical Footprint Analysis and Space Utilization; Leadership Programming and Delivery; Legislative Information Requests; Financial Reporting; Special Events; Competitive solicitations and vendor implementation; and other Committee work as directed.
  • Manages contracts with internal and external stakeholders.
  • Ensures contract renewals are reviewed and submitted in a timely manner.
  • Works with campuses and community partners on lease agreements. 
  • Ensures smooth and efficient flow of information from VP to direct reports and across Division to facilitate and expedite operations.
  • Trains Division level administrative support staff.
  • Assists with preparation and timely submission of required State Reports.
  • Evaluates specific policies and procedures as directed and develops or makes recommendations for improvements.
  • Establishes and manages partnerships with internal and external stakeholders in support of various College and Division initiatives.
  • Exercises independent judgment, confidentiality and discretion, when necessary.
  • Prepares for and coordinates internal and external meetings, including monthly Board of Trustee meetings. 
  • Drafts correspondence, memos, reports, and other materials for Vice President and Division.
  • Prepares projections for related expenditures and revenues; monitors expenses within budget; submits periodic budget updates, and assists with fiscal responsibility.
  • Liaises with campuses, centers and sites on Facility Rental Program and assists with administration of program. 
  • Remains current on issues of special interest to the College.
  • Improves operations, decreases turnaround times, streamlines work processes, and works cooperatively and jointly to provide quality customer service.
Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.