St. Petersburg College

Facilities Project Coordinator [ID: 147]

Position Summary:

Under the supervision of the Director of Design & In-House Construction, performs coordination duties in support of department objectives in various functional areas. Coordinates departmental operations. May partner with other departments, divisions, outside agencies, and vendors as directed to address and help achieve department objectives. Prepares work reports and may make recommendations to for operational efficiencies. Works with college partners and real estate leasing throughout the college-wide program. Establishes and maintains a positive working relationship with area businesses and community, internal and external stakeholders, and other related contacts.

Incumbents coordinate a variety of construction related projects across the College which may include construction projects, preparing reports on facility usage and construction plans, and evaluations to ensure appropriate use and need for renovations or other changes related to external and internal requirements or standards. Responsibilities may include meeting with customers to determine needs; reviewing plans to ensure College and construction standards are met; developing facility or construction related reports; monitors progress of projects to ensure timelines are met; compiling and analyzing information to develop reports on capital projects and progress; and provide status updates as requested.

Compensation: $49,797.55 - $62,246.94

Requirements:

Education:

Bachelor’s degree in a related field to assigned area.

Experience:

Three (3) years of administrative support, project management, or related experience to assigned area.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

Leadership and management principles;
Budgeting principles;
Customer service principles;
Lease management principles;
Project management principles;
Recordkeeping and records management principles;
Computers and related software applications;
Applicable federal, state, and local laws, codes, ordinances, rules, and regulations;

Project management techniques;
Facilities maintenance practices;
Applicable tools, equipment, and materials;
Safety procedures;
Contract management and negotiation techniques;
Mathematical and statistical principles;
Applicable Federal, State, and local laws, rules, regulations, and ordinances;
Data and recordkeeping principles;
Computers and related software applications.

Skills:

Project Management & Coordination

Communication, interpersonal skills as applied to interaction with coworkers, supervisors, leaseholders, and employees sufficient to exchange or convey information as assigned by the Director
Attention to detail; ability to develop schedules
Developing and conveying scopes of work
Developing and implementing project goals;
Discretion in handling sensitive information;
Multi-tasking and prioritizing to timely organize and execute workload;
Knowledge of pertinent Federal, State, and local laws, rules, and regulations.

Coordinating and overseeing projects;
Reading and comprehending drawings, designs, improvement plans, and specifications;
Preparing and maintaining records;
Performing mathematical calculations;
Applying applicable laws, rules, and regulations;
Maintaining operational data and records;
Using a computer and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical:

Must be able to climb ladders and perform inspections on all construction sites.

Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Incumbents may be subjected to fumes, dusts, extreme temperatures, intense noises and travel.

Responsibilities:

Reports directly to the Director of Design & In-house Construction. Oversees select operational activities, provides project management, change management, and schedules. Serves as liaison with internal and external stakeholders on administrative and operational functions.
Maintain a master list of requested projects for Design & In-House Construction (DIHC)

Assist with scheduling and relative duties to keep the team on task, improve efficiencies
Manage relationships, contracts and leases with internal and external stakeholders.
Multi-tasking and prioritizing to organize and execute the workload in line with scheduled timeframes. Improves operations, decreases turnaround times, streamlines work processes, and works cooperatively and jointly to provide quality customer service.
Evaluates specific policies and procedures as directed and develops or makes recommendations for improvements.
Ensure smooth and efficient flow of information to team members relative to projects and across SPC staff when necessary to facilitate and expedite successful DIHC projects.
Make sure all project requestors are addressed with feedback as schedules are worked out
Exercises independent judgment, confidentiality, and discretion, when necessary.
Prepares budget worksheets and projections for related expenditures; monitors expenses within budget; submits periodic budget updates, and assists with fiscal responsibility.
Liaises with campuses, centers and sites on Facility Rental Program and assists with administration of program.
Remains current on issues of special interest to the College.

These duties are a representative sample; position assignments may vary.		Potential Frequency
1.	Coordinates construction projects, which include: identifying customer needs; reviewing work processes; prioritizing and assigning work orders; and negotiating service contracts.	Daily 30%
2.	Participates in the monitoring, operating, servicing, troubleshooting, and maintenance of applicable equipment and tools to ensure proper operations.	Daily 30%
3.	Inspects systems, equipment, and/or structures and ensures safety requirements are met; monitors the work of lower level staff to ensure compliance with internal and external regulations.	Daily 15%
4.	Estimates necessary project materials and supplies; procures and inventories supplies, equipment, and materials; approves purchase agreements.	Daily 15%
5.	Prepares, reviews, and maintains a variety of records and reports related to day-to-day operations in assigned area of responsibility; and provides status updates.	Daily 10%
6.	Performs other duties of a similar nature or level.	As Required

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.