St. Petersburg College

Business Systems & Accounting Manager [ID: 182]

Position Summary:

Responsible for working with and supporting the Provost and Allstate Center Program Managers and Directors on all College business and administrative processes, as well as changes and implementation of new systems and procedures. These would include Budgeting, Accounting, Human Resources, Payroll, and Contracting functions in a Credit and Non-credit environment that supports grants and Fund 10 accounts. Supervises and directs employees in the Administrative Services office. Responsible for the overall efficiency, economy and effectiveness of business services and administrative functions.

Typical Essential Duties

Works with directors and managers to ensure a consistent, complete and timely implementation of College procedures and documents. Assures system and procedural integrity is maintained and adhered to;
Reviews processes and procedures, suggests changes to streamline, and follows to implementation in coordination with appropriate College entities;
Assures documents are quality controlled, timely and accurate;
Coordinates with and supports operational staff in all administrative and financial functional areas including budget at Allstate Center;
Assures written procedures and documentation are adequate, accurate, and current for all functions under direct or indirect responsibility;
Responsible for PeopleSoft Financial and HR system, data and accounts to ensure integrity and accuracy;
Manages grants and fund 10 billings, receivables and reimbursements to be paid and provides reporting to College and outside agencies as required;
Maintains various internal systems to track contracts, operational and financial data;
Oversees the MCTFT and NTPI fiscal and cash management systems and the preparation of various contractor reports;
Supervises and directs employees in the Administrative services office at the Center;
Responsible for the overall efficiency, economy and effectiveness of business services and administrative functions at the Allstate Center.

Compensation: $55,952.53 - $69,940.66

Requirements:

Education:

Bachelor’s degree in business or in a related field to assigned area. Masters Degree / CPA preferred.

Five (5) years experience in higher education or public accounting. Prefer experience with the functional and/or technical requirements of financial enterprise systems (PeopleSoft preferred)

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Experience:

Five (5) years progressive and responsible experience in accounting and management. Supervisory experience. Experience in systems implementation of applications or user equivalent. Experienced and skilled in software programs to include PeopleSoft and Excel.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

Financial systems;
Financial analysis techniques;
Generally Accepted Accounting Principles (GAAP);
Applicable Federal, State, and Local laws, rules, regulations, and guidelines;
Account reconciliation methods;
Financial recordkeeping techniques;
Account preparation, review, and control methods;
Mathematical principles;
Computers and related software applications.

Skills:

Fund accounting, business, and budget processes and practices.
Modifying and maintaining financial systems;
Analyzing financial information and drawing valid conclusions;
Applying GAAP principles;
Preparing comprehensive financial reports;
Reading, analyzing, verifying, reconciling, and approving accounting transactions;
Gathering, analyzing, and evaluating financial data and making recommendations;
Researching and correcting discrepancies;
Using a computer and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to give and receive work direction.

Physical:

Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Responsibilities:

These duties are a representative sample; position assignments may vary.		Potential Frequency
1.	Prepares budgets for assigned departments; reviews and modifies budgets as necessary; tracks revenues and expenditures; prepares and provides financial information as requested.	Daily 20%
2.	Reviews and participates in complex financial accounting activities, which may include: reviewing, researching, and analyzing financial data and transactions; tracking and analyzing expenditures; reconciling accounts; tracking leases; projecting revenues and expenses; reviewing and approving financial invoices and contracts; researching account discrepancies; assessing, maintaining, and interpreting financial and accounting systems; and/or performing related activities.	Daily 30%
3.	Prepares a variety of detailed analytical and statistical financial reports which may include: analyzing accounts for accuracy and discrepancies; performing costs analyses; recommending departmental spending priorities.	Daily 20%
4.	Prepares, submits, reviews, and analyzes a variety of statements, contracts, and reconciliations to and from internal departments, financial institutions, and external agencies; makes recommendations based on findings.	Daily 30%
5.	Performs other duties of a similar nature or level.	As Required

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.