St. Petersburg College

Chief of Staff [ID: 231]

Position Summary:

The Chief of Staff provides a wide variety of professional support to the President. Assignments are received from, carried out for, and reported to the President. This position represents the President’s office at meetings when required and appropriate; advises the President, providing extensive professional assistance, project management, and recommendations on College issues; and performs highly responsible management work covering a broad range of college activities.

Typical Essential Duties

May be assigned to coordinate a special project or specific college program through the College president’s office;
Under the direction of the President will respond with the utmost tact to inquiries and complaints using resourcefulness in seeking solutions to the problems presented from within the college or outside of college activities;
Communicates with management, public officials, the general public and college employees in order to receive complaints and inquiries and provide requested information or referral;
Evaluates specific policies and procedures as directed by the President;
Represents the President at department meetings and outside the college as may be designated by the President;
Assists the President in the research and resolution of designated projects that may arise;
Exercises considerable judgment in her/his capacity with the responsibility for analyzing policy issues, identifying college-wide impacts and coordinating responses to the President on strategies and alternatives for dealing with the issues;
Assists the President with correspondence dealing with issues and subject matter in ways that sometimes requires considerable sensitivity, discretion, judgment, or negotiation in replying to inquiries, and/or presenting or requesting information with the public, institutional entities and the media.
Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.

This is the sixth of six levels in the Administrative Services series. The classification is responsible for coordinating the day-to-day communications and activities of the President's office. Responsibilities may include drafting and revising speeches, reports and correspondence; following up on issues and activities; compiling and organizing information; coordinating Board, committee and staff meetings and retreats; preparing agendas; taking meeting minutes; and monitoring a budget. Incumbents supervise lower level Office Services staff.

Compensation: $131,091.67 - $163,864.58

Requirements:

Education:

Bachelor's degree in a related field to assigned area. Master's degree preferred.

Experience:

Five (5) years of management experience, preferably in a highly complex, matrixed organization. This is a professional position requiring extensive experience with legislation, education, and governmental relations, with exceptional analytical and communication skills.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

Supervisory principles and practices;
Office coordination principles and practices;
Customer service principles;
English language, grammar, and punctuation;
Modern office procedures, methods, and equipment;
Meeting and/or special event scheduling and coordination techniques;
Recordkeeping principles;
Basic budgeting principles;
Computers and related software applications.

Skills:

Monitoring and evaluating the work of lower level staff;
Managing executive office operations;
Managing and maintaining calendars;
Composing a variety of business correspondence;
Planning, organizing, scheduling, and prioritizing details for meetings, special events, and other related events;
Preparing and monitoring budgets;
Maintaining records and files;
Using a computer and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical:

Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Responsibilities:

The classification is responsible for coordinating the day-to-day communications and activities of the President's office. Responsibilities may include drafting and revising speeches, reports and correspondence; following up on issues and activities; compiling and organizing information; coordinating Board, committee and staff meetings and retreats; preparing agendas; taking meeting minutes; and monitoring a budget. Incumbents supervise lower level Office Services staff.

These duties are a representative sample; position assignments may vary.		Potential Frequency
1.	Performs a variety of administrative activities in support of the President’s office, which include: scheduling and coordinating meetings and retreats, attending meetings, taking minutes, drafting and revising speeches, reports and correspondence.	Daily 40%
2.	Provides advanced administrative and technical assistance for the President or Board, requiring the use of administrative judgment; maintains confidentiality of information.	Daily 20%
3.	Manages the President’s calendars; schedules College business meetings and social events; provides related project management support.	Daily 20%
4.	Prepares cost estimates for budget recommendations; submits justifications for budget items; and monitors expenditures.	Daily 10%
5.	Supervise staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.	Daily 10%
6.	Performs other duties of a similar nature or level.	As Required

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.