St. Petersburg College

Budget Support & Development Coordinator [ID: 493]

Position Summary:

Responsible for coordination of the College Fiscal Compliance and Risk Management Process, Fraud Prevention, Detection and Reporting Program of the College.

Typical Essential Duties

Build and maintain proactive process and controls by which key fiscal areas of regulatory policies are monitored for compliance;
Conduct transactional record reviews to ensure required documentation is maintained and processing is performed in a uniform, accurate, and timely manner and in accordance with all appropriate regulations and College policies;
Recommends changes to minimize risk, as identified in the risk assessment;
Develops, implements, and maintains a Collegewide fraud prevention, detection, and reporting program;
Plans, develops and implements training programs associated with fiscal compliance and fraud prevention;
Develops enterprise systems reports and queries validates process and systems security controls as well as to verify, and monitor data relative to process outcomes.

Compensation: $55,952.53 - $69,940.66

Requirements:

Education:

Bachelor’s degree in Business Administration/Management, Accounting/Auditing or in a related field to assigned area. Master’s degree preferred.

Five (5) years experience in higher education or public accounting. Prefer experience with the functional and/or technical requirements of financial enterprise systems (PeopleSoft preferred)

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Experience:

Five (5) years experience in compliance, auditing, risk management, or fraud program management.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

Design and implementation of audit programs and file reviews;
Design and implementation of a risk management program;
Design and implementation of a call monitoring program to detect illegal and improper conduct;
PeopleSoft Financials, Student, and Human Resource systems;
Computer, database, system architecture, and database administration.

Financial systems;
Financial analysis techniques;
Generally Accepted Accounting Principles (GAAP);
Applicable Federal, State, and Local laws, rules, regulations, and guidelines;
Account reconciliation methods;
Financial recordkeeping techniques;
Account preparation, review, and control methods;
Mathematical principles;
Computers and related software applications.

Skills:

Develop and automate reporting;
Design and document systems and procedures;
Develop and deliver training programs and teach systems and concepts.

Fund accounting, business, and budget processes and practices.
Modifying and maintaining financial systems;
Analyzing financial information and drawing valid conclusions;
Applying GAAP principles;
Preparing comprehensive financial reports;
Reading, analyzing, verifying, reconciling, and approving accounting transactions;
Gathering, analyzing, and evaluating financial data and making recommendations;
Researching and correcting discrepancies;
Using a computer and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to give and receive work direction.

Physical:

Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Responsibilities:

These duties are a representative sample; position assignments may vary.		Potential Frequency
1.	Prepares budgets for assigned departments; reviews and modifies budgets as necessary; tracks revenues and expenditures; prepares and provides financial information as requested.	Daily 20%
2.	Reviews and participates in complex financial accounting activities, which may include: reviewing, researching, and analyzing financial data and transactions; tracking and analyzing expenditures; reconciling accounts; tracking leases; projecting revenues and expenses; reviewing and approving financial invoices and contracts; researching account discrepancies; assessing, maintaining, and interpreting financial and accounting systems; and/or performing related activities.	Daily 30%
3.	Prepares a variety of detailed analytical and statistical financial reports which may include: analyzing accounts for accuracy and discrepancies; performing costs analyses; recommending departmental spending priorities.	Daily 20%
4.	Prepares, submits, reviews, and analyzes a variety of statements, contracts, and reconciliations to and from internal departments, financial institutions, and external agencies; makes recommendations based on findings.	Daily 30%
5.	Performs other duties of a similar nature or level.	As Required

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.