St. Petersburg College

Accounting Support Supervisor [ID: 566]

Position Summary:

Provides daily supervision of accounts payable and travel staff. Maintains and enforces accounts payable and travel procedures and guidelines, working within Florida Statutes and established St Petersburg College regulations. Evaluates new processes and procedures as needed to streamline business practices. Responsibilities include managing and leading the staff in all daily functions; this includes coordinating the workflow and assigning special projects; ensuring accurate payment of invoices, and issuance of checks; maintaining vendor relations; monitoring and resolving error reports; organizing, maintaining and processing complex records or functions; hiring, providing continuous training on work processes and procedures and evaluating performance. Prepare reports and maintain documentation on procedures/policies for AP transactions to ensure compliance with FL statutes, BOT rules/SPC policies and adherence to generally accepted accounting principles.

Incumbents supervise lower level accounting staff in an assigned function or department such as accounts payable or accounts receivable. Responsibilities may include coordinating workflow; auditing processes and documents; monitoring and resolving error reports; organizing, maintaining and processing complex records or functions; processing journal entries; reconciling accounts; and preparing year-end reports.

Compensation: $19.14 - $23.93

Requirements:

Education:

Associate's degree in accounting or a related field.

Experience:

Five years of accounting experience.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

Knowledge and understanding of accounting principles, procedures and practices;
Ability to communicate effectively both orally and in writing;
General ledger reporting techniques;
Knowledge of applicable Federal, State, and College rules, regulations, policies and procedures;
Ability to provide leadership, guidance and motivation to staff;
Mathematical concepts;
Customer service principles;
Supervisory and training principles;
Knowledge of Microsoft Office software (Excel, Word), Teams and PeopleSoft financial software or similar applications.

Skills:

Prioritizing and assigning work;
Monitoring and evaluating employees;
Balancing general ledger accounts;
Reconciling financial records and information;
Performing mathematical calculations;
Applying applicable Federal, State, and local laws, rules, and regulations;
Maintaining records;
Demonstrates ability to access, input, retrieve, analyze, and report information from multiple software applications;
Resolving account discrepancies;
Providing quality customer service;
Providing training to subordinate staff;
Skilled in interpersonal communications and critical thinking;
Using a computer and applicable software applications;
Ability to work under pressure without direct supervision;
Communication, and interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to give and receive work direction.

Physical:

Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Responsibilities:

These duties are a representative sample; position assignments may vary.		Potential Frequency
1.	Managing daily activities of the Accounts Payable and Travel staff. Providing support and guidance, problem resolution, work allocation and implementation of policies and procedures consistent with those of our institution, Florida Statutes and generally accepted accounting principles. Executing AP, General Ledger, Vendor, Budgeting and Purchasing reports to identify expenses and proper coding of expended funds.	20%
2.	Coordinates the day-to-day activities of accounts payable and travel staff, which includes coordinating and administering processes, procedures, systems, and standards; ensures compliance with Federal, State, and local laws, regulations, codes, and/or standards. Overseeing the operational planning, establishment and execution of Accounts Payable/Travel operations. Overseeing the payment invoices, employee reimbursements to ensure correct and prompt payment. Collaborating with departments to streamline processes, improve efficiencies and resolve issues. Monitoring employee performance and providing coaching assistance. Supervises staff to include: prioritizing and assigning work; ensuring that employees follow policies and procedures; ensuring staff are trained; and maintaining a healthy and safe working environment.	20%
3.	Reviews, approves, and troubleshoots a variety of accounting and/or financial transactions, accounts payable, billing, and related transactions. Auditing, approving, matching, budget checking and posting payment requests and invoices for payment processing. Issuing and recording travel authorizations, auditing travel requests and reimbursements to ensure proper coding and allowance of funds.	20%
4.	Entering vouchers for vendors and employee advances/reimbursements. Identify and correct discrepancies. Monitor the Travel Log/Spreadsheet and oversee the payment of utilities and telecommunications. Assist with the payment and recording of leases and assets. Provide support to the Grant Accountants, Senior Accountants/Financial Analysts and the Director of Accounting Services. Running outstanding payment report; initiating stop payments, voiding and or re-issuing checks. Recording receivables; posts financial information into appropriate accounts; creates journal entries; reviews and resolves discrepancies of data entered.	15%
5.	Monitors and maintains accounting activity compliance with contract, internal, and external regulations. Review withholding payments, post withholding payments, prepare reports to identify mismatches, correct and record discrepancies, collaborate with PeopleSoft and Oracle analysts to test annual 1099 updates, process, print and mail 1099's. Examine and approve 1099 file sent to IRS. Execute reports to identify withholding vendors and taxpayer codes to review and ensure accurate recording.	10%
6.	Prepares a variety of accounting reports and other documents related to assigned area of responsibility utilizing established guidelines. Year-end reporting, identifying and recording journal entries for accruals, reconciling deposits, prepaids and AP to GL, identifying PO rollovers and closures., outstanding invoices, etc.	15%
7.	Performs other duties of a similar nature or level.

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.