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Academic Records Specialist (OPS) [ID: 608]
Position Summary:

This class is the first of two levels in the Academic Records series.  Incumbents review applications and/or transcripts, provide information to students and academic advisors regarding transcripts, and enter and update academic data in a database.  Responsibilities may include evaluating transcripts to determine course transferability or eligibility for graduation; reviewing applications; maintaining a library of articulation agreements; entering student data into a database; and filing and maintaining student academic records.

Compensation: $17.36 - $17.36

Requirements:

Education:

Associate's degree.

Experience:

One year experience working with academic records.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

  • Customer service principles;
  • College program offerings;
  • Admission requirements in area of assignment;
  • Registration and admissions databases;
  • Basic higher education registration and admissions principles, practices, and processes;
  • Modern office procedures;
  • Basic filing principles;
  • Records maintenance principles;
  • Computers and related software applications.

Skills:

  • Providing customer service;
  • Utilizing automated registration and admissions database systems;
  • Applying basic higher education registration and admissions principles, practices, and processes;
  • Maintaining student information;
  • Using a computer and related software applications;
  • Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical:

  • Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
  • Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Responsibilities:

(These duties are a representative sample; position assignments may vary.)

Potential Frequency

 1.

Processes and reviews external transcripts, student records, and degree audits, which includes: reviewing coursework; evaluating and correcting transcripts; and performing related duties.

Daily

30%

2.

Provides assistance with a variety of enrollment services which includes preparing correspondence for prospective students, reviewing applications,  and entering and updating course information.

Daily

30%

3.

Prepares a variety of reports, schedules, forms, and/or other information related to assigned area of responsibility. Maintains a library of agreements and related documents.

Daily

15%

4.

Responds to requests for information related to records, reports, and/or general information in assigned area of responsibility.

Daily

10%

5.

Inputs a variety of data and information into applicable spreadsheets, databases, and/or other related sources; processes corrections to data and information.

Daily

15%

6.

Performs other duties of a similar nature or level.

As Required

 

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.