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Museum Collections Manager [ID: 678]
Position Summary:

Information management for Museum art collections:  Creates, compiles and maintains documents, histories of use and physical histories of permanent collections objects. Organizes and implements inventory projects.  Supervises collections photography.  Coordinates or assists with technology projects related to systems specs, data standards and input.  Provides accurate information for use in printed materials (catalogs, gallery guides, wall text labels, news releases, etc.).

Collections management:  Monitors legal and ethical implications and care standards of all transactions. Facilitates care and control of collections on site. Implements collection policies. Oversees object movement, both internal and external. Directs care and handling of all works of art on site during emergency situations.

Typical Essential Duties

  • Uses TMS (The Museum System) software to manage all data on the museum’s collections.
  • Performs all duties associated with the cataloging, superintendence and care of the Leepa-Rattner Museum of Art permanent collection and other works of art under management of the museum.  Reports to Director of the Museum and works as an integral part of the Museum’s Curatorial & Collections Team.
  • Works with legal forms and acknowledgments; secures reproduction rights; permanent collections catalog and files; loan, conservation, condition and publication records; exhibition, insurance and location records;
  • Oversees packing and shipping; acts as courier or designates courier; implements security procedures and works closely with campus security and facilities personnel; manages contracts for outside services as needed (conservation, rigging, packing, crating, shipping, photography, insurance);
  • Supervises OPS, work-study students, interns and volunteers. Maintains physical order and organization of works of art.
  • Assists Museum Director as needed and performs related duties as required.
Compensation: $44,319.64 - $55,399.55

Requirements:

Education:

Bachelor's degree in art, art history, museum studies or in a related field to assigned area. Master's Degree preferred.  Knowledge of latest technology in collection cataloging and ability to run various software programs; training and one or more years’ experience with The Museum System (TMS) software is required.  Knowledge of art handling and registration procedures.

Experience:

Two (2) years museum experience in the cataloging, superintendence and care of a permanent art collections, as well as incoming and outgoing exhibitions. One or more years’ experience with The Museum System software is preferred.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

  • Strong proficiency in The Museum System (TMS)
  • Current technology in collection cataloging;
  • Experience with photo-documentation;
  • SPC academic departments and programs;
  • Sentence structure and word usage; 
  • Knowledge of basic mathematics.

Skills:

  • Reading comprehension;
  • Proof-reading;
  • Operate a calculator and data entry equipment.

Responsibilities:
  • Creates, compiles and maintains documents, histories of use and physical histories of permanent collection objections. Works with legal forms and acknowledge-ments; secures reproduction rights; permanent collection catalog and files.
  • Conducts condition reports, inventories, publication records, insurance and location records. Manages and maintains records in TMS software.
  • Supervises collections photography and provides accurate information to other staff for use in printed materials (catalogs, gallery guides, wall text labels, news releases, etc.).
  • Ensures that collections and works on loan are managed within current industry standards for safety, security and conservation.  Works closely with campus security and facilities personnel. Oversees object movement, both internal and external; oversees packing and shipping; acts as courier or designates courier.
  • Directs care and handling of all works of art on site during emergency situations; manages contracts for outside services as needed (conservation, rigging, packing, crating, shipping, photography, insurance).
  • Supervises work-study students, interns and volunteers as assigned.  Assists museum director as needed and performs related duties as required.
Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.