St. Petersburg College

Planning Coordinator [ID: 74]

Position Summary:

Responsible for the coordination and development of facilities planning activities including documents and working with design professionals and staff.

Typical Essential Duties

Plans and develops documents related to education plant surveys, Capital Improvement Program, SBE Bonds, CO & DS, Project Priority List, Unit Plan, FPIS and related;
Assists in the selection and contract development for design professionals and construction managers at risk;
Coordinates and distributes information to the design professionals;
Coordinates and maintains documents for applications for operating costs for new facilities and the preparation of educational specifications for construction projects;
Coordinates construction project expenditures with other staff;
Coordinates the planning and acts as liaison with architects and users to plan and prepare project program, initial construction budget and educational specifications;
Develops facilities planning and budget reports and documents for use by the Presidents Cabinet and others. Develops project budgets and schedules PECO budget spreadsheets;
Assists in approving payments to professionals at the schematic and design development levels. Assists with fee calculations and review and approval of guaranteed maximum prices;
Processes pay requests and project closeouts and assists in questions regarding project paperwork issues;
Supervises work of staff as assigned.

Incumbents coordinate a variety of construction related projects across the College which may include construction projects, preparing reports on facility usage and construction plans, and evaluations to ensure appropriate use and need for renovations or other changes related to external and internal requirements or standards. Responsibilities may include meeting with customers to determine needs; reviewing plans to ensure College and construction standards are met; developing facility or construction related reports; monitors progress of projects to ensure timelines are met; compiling and analyzing information to develop reports on capital projects and progress; and provide status updates as requested.

Compensation: $49,797.55 - $62,246.94

Requirements:

Education:

Bachelor's degree in a related field to assigned area.

Experience:

Five (5) years experience in the field related to facilities planning including experience in budget development and maintenance.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

Principles and practices involved in facilities planning, maintenance and construction;
Budgeting and PECO funding process;
State requirements relating to facilities planning and construction;
Procedures and laws relating to contract processing;
Computerized applications relating to the maintenance of facilities planning documents;
Mathematics used in budgeting.

Project management techniques;
Facilities maintenance practices;
Applicable tools, equipment, and materials;
Safety procedures;
Contract management and negotiation techniques;
Mathematical and statistical principles;
Applicable Federal, State, and local laws, rules, regulations, and ordinances;
Data and recordkeeping principles;
Computers and related software applications.

Skills:

Develop and maintain budgets and documents relating to facilities construction.

Coordinating and overseeing projects;
Reading and comprehending drawings, designs, improvement plans, and specifications;
Preparing and maintaining records;
Performing mathematical calculations;
Applying applicable laws, rules, and regulations;
Maintaining operational data and records;
Using a computer and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical:

Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Incumbents may be subjected to fumes, dusts, extreme temperatures, intense noises and travel.

Responsibilities:

These duties are a representative sample; position assignments may vary.		Potential Frequency
1.	Coordinates construction projects, which include: identifying customer needs; reviewing work processes; prioritizing and assigning work orders; and negotiating service contracts.	Daily 30%
2.	Participates in the monitoring, operating, servicing, troubleshooting, and maintenance of applicable equipment and tools to ensure proper operations.	Daily 30%
3.	Inspects systems, equipment, and/or structures and ensures safety requirements are met; monitors the work of lower level staff to ensure compliance with internal and external regulations.	Daily 15%
4.	Estimates necessary project materials and supplies; procures and inventories supplies, equipment, and materials; approves purchase agreements.	Daily 15%
5.	Prepares, reviews, and maintains a variety of records and reports related to day-to-day operations in assigned area of responsibility; and provides status updates.	Daily 10%
6.	Performs other duties of a similar nature or level.	As Required

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.