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Executive Administrative Director [ID: 786]
Position Summary:

This is the second of five levels in the Administrative Management series. Responsible for activities related to strategic planning and project management. Focusing on strategic clarity and organizational change through the design and stewardship of executive level initiatives, the facilitation and execution of college-wide strategic initiatives, and the development of a culture of collaborative goal setting, planning and problem-solving at the college.

Compensation: $100,009.21 - $125,011.51

Requirements:

Education:

  • Master’s degree required.

Experience:

A minimum of five (5) years of experience in management consulting, strategy, business development, project and program management, Enterprise Performance Management (EPM), financial planning & analysis, or public policy.

A minimum of three (3) years of supervisor experience.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

  • Strategic planning principles; Experience moving major strategy projects forward with minimal oversight, and ability to adapt to new information, situations, or challenges with minimal guidance.
  • Public relations principles; Ability to communicate clearly and compellingly about analyses, insights, and recommendations, and demonstrated ability to target presentation style, written or oral, to different audiences.
  • Budget administration principles;
  • Program management principles; Demonstrated experience using project management processes and tools and establishing project management methodologies at other organizations with varying degrees of project management maturity.
  • Management and leadership principles;
  • A broad understanding of contemporary higher education issues, particularly those that relate to public colleges and universities.
  • Marketing principles;
  • Negotiation and mediation techniques;
  • Grant and/or contract administration principles;
  • Applicable federal, state, and local laws, codes, ordinances, rules and regulations;
  • Advanced principles of assigned area of responsibility;
  • Computers and related software applications.

Skills:

  • The ability to operationalize, track and measure the success of key strategic initiatives.
  • Prioritizing and assigning work;
  • Analyzing and developing policies and procedures;
  • Interpreting and applying applicable laws, rules, and regulations;
  • Ensuring compliance with applicable federal, state, and local laws, rules, and regulations;
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals;
  • Analyzing, interpreting, and understanding technical and statistical information;
  • Preparing and giving presentations;
  • Speaking in public;
  • Mediating and resolving conflicts and problems;
  • Managing multiple projects and programs simultaneously;
  • Writing technical procedures, policies, grants, contracts, and/or other related detailed materials;
  • Using a computer and related software applications;
  • Monitoring and evaluating employees;
  • Ability to work effectively across a spectrum of stakeholders, including faculty, students, administrators, constituency groups/leaders, alumni, and community members, and possess impeccable listening and facilitation skills.
  • Demonstrated experience making decisions based on quantitative analysis and sound evidence and logic.

Physical:

  • Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
  • Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
  • Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
  • Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Responsibilities:

These duties are a representative sample; position assignments may vary. 

Potential Frequency

 1.

Manages the College’s Strategic Project Portfolio and strategic planning process. Identifies and prioritizes strategic challenges and opportunities for the college and develops and executes plans for addressing these issues and priorities. Develops a change strategy for the college, including identifying areas of opportunity and paths to achieving optimal solutions to the College’s most pressing challenges. Establishes project management methodologies for the College, including approaches for project team organization, risk identification and escalation, and project decision-making and communication protocols.

Daily

40%

2.

Engages with diverse stakeholders, including executives, deans, directors, constituency leaders and others to conceptualize, design, implement, and sustain both incremental and transformational change initiatives. Serves as lead project manager on one or more critical initiatives at any given time, guiding the project team, driving appropriate analyses, meeting project goals, managing timelines and working with the senior leadership to successfully implement new processes, technology or strategy while encouraging successful change management practices. Presents strategic findings and recommendations to executive leadership through clear and compelling written materials and oral presentations.

Daily

20%

3.

Develops the operational plans to meet short- and long-range program goals and objectives; interprets and applies organizational policies and procedures to assigned area.

Daily

10%

4.

Develops, oversees, and evaluates various programs and events; determines what programs to offer to meet strategic objectives by overseeing the content, marketing, and advertising publications.

Daily

10%

5.

Facilitates, leads, and/or participates in meetings, proceedings, and committees; represents the department at campus meetings and conferences; serves as a liaison between departments, external organizations, the general public, and other agencies.

Daily

10%

6.

Prepares and/or reviews reports, contracts, proposals and studies; makes recommendations on a wide variety of administrative or management policies.

Daily

10%

7.

Performs other duties of a similar nature or level.

As Required

 
Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.