St. Petersburg College

Legal Services Coordinator & EA/EO Director [ID: 905]

Position Summary:

Implements and maintains a system of internal departmental controls for compliance with College policy relative to contracting and rulemaking processes;
Works with grants accountants to resolve grant agreements budget/approval issues or other discrepancies relative to sufficient Board authority;
Assists the College Attorney in the drafting and interpretation of contracts and in working with departments and outside agencies to negotiate changes to contract language;
Assists the College Attorney in the examination and administration of other legal matters (such as student and employee matters) presented for review;
Assists in the preparation and prosecution of bad debt and collection cases for the College. Works with Business Office staff and students regarding resolving bad debts, collection and bankruptcy matters;
Oversees the production of student and employee records pursuant to subpoenas that may be presented to the College;
Assists in working with the state auditors to research and respond to specific inquiries related to College legal services and Board approvals and materials;
Performs additional legal audit functions by assisting in the review, examination, verification and correction of content in College materials such as handbooks, catalogs, manuals and brochures for compliance with College policies and other state regulations;
Responsible for the administration and coordination of the legal process for rulemaking including drafting and preparation of rule development materials; rule adoption materials and legal advertising that is in compliance and accordance with state statutes and other regulations;
Responsible for maintaining a current official Board of Trustees’ Rules and Procedures Manual for access and review by College staff and students. Responds to inquiries from College staff related to the interpretation of College rules and procedures.

This is a stand-alone classification in the Legal Services series. Incumbents review contracts, grants, and organizational rules and participate in legal research. Responsibilities may include reviewing and correcting contracts, grants, and Board memorandums; explaining contract requirements; drafting reports to the Board of Trustees; monitoring changes to grants and contracts; negotiating changes to contract language; auditing the legal function; researching rules, policies, and procedures; and supervising lower level administrative support and/or accounting support staff.

Compensation: $66,640.36 - $83,300.45

Requirements:

Education:

Bachelor’s degree in a related field to assigned area. Substantive college-level coursework in the legal field highly preferred. Continuing legal education and legal certification(s) also highly preferred.

Experience:

Three (3) years legal administrative experience, five (5) years experience preferred. Experience in contract and policy administration as well as supervisory/management experience preferred.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:

Supervisory principles;
Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
Contract management principles and practices;
Policy and procedure development practices;
Public administration principles and practices;
Dispute resolution procedures;
Legislative processes;
Negotiating methods and techniques;
Research methods;
Computers and related software applications.

Skills:

Monitoring and evaluating subordinates;
Delegating and prioritizing work;
Interpreting and applying applicable laws, rules, and regulations;
Analyzing legal issues and/or problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
Monitoring legal and regulatory changes;
Mediating conflict;
Conducting negotiations;
Developing and implementing strategic plans;
Developing, implementing, and applying policies and procedures;
Analyzing processes and making recommendations for improvement;
Using a computer and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical:

Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

License:

None.

Responsibilities:

Administers, coordinates and audits the contract development and approval processes in addition to the Board of Trustees’ rule development and approval processes for the Office of the College Attorney. This position assists in the administration and review of legal matters of the College as well as managing the Office of the College Attorney in the administration and coordination of the legal services it provides.

General Responsibilities
Incumbents review contracts, grants, and organizational rules and participate in legal research. Responsibilities may include reviewing and correcting contracts, grants, and Board memorandums; explaining contract requirements; drafting reports to the Board of Trustees; monitoring changes to grants and contracts; negotiating changes to contract language; auditing the legal function; researching rules, policies, and procedures; and supervising lower level administrative support and/or accounting support staff.

General Responsibilities

Incumbents review contracts, grants, and organizational rules and participate in legal research. Responsibilities may include reviewing and correcting contracts, grants, and Board memorandums; explaining contract requirements; drafting reports to the Board of Trustees; monitoring changes to grants and contracts; negotiating changes to contract language; auditing the legal function; researching rules, policies, and procedures; and supervising lower level administrative support and/or accounting support staff.

These duties are a representative sample; position assignments may vary.		Potential Frequency
1.	Supervises staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.	Daily 20%
2.	Provides general legal guidance to internal staff and by reviewing and correcting contracts, grants and other legal documents; explaining contract requirements, negotiating changes to contract language; and preparing a variety of legal documents.	Daily 40%
3.	Conducts a variety of legal research, analysis, and document preparation related to rules, policies and procedures.	Daily 20%
4.	Monitors compliance with applicable legal standards, which includes identifying and responding to compliance issues; revises policies and procedures to ensure compliance with applicable legal standards.	Daily 20%
5.	Performs other duties of a similar nature or level.	As Required

Equal Access/Equal Opportunity

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Dr. Devona Pierre, Executive Director, Organizational Culture and Engagement/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.